# When I Work pricing (2026): plans, cost, and compliance

**Entry price:** $2.5/mo (Essentials). Among the 7 employee scheduling we track it is #5 cheapest of 7; median entry $0/mo.
**Domain:** wheniwork.com
**Free tier:** No · 14-day free trial
**Compliance:** HIPAA Not published · SOC 2 Not published · GDPR Not published
**Integrations:** Rippling, Gusto, ADP Run, ADP Workforce Now, Square Payroll, Paychex, QuickBooks Online, OnPay, Zapier, GoCo, Clair
**Best for:** Shift-based businesses in food service, retail, healthcare, and hospitality; Teams needing per-seat pricing that scales with headcount; Businesses wanting integrated scheduling and messaging in one app; Multi-location operators on Pro or Premium tiers
**Price tracked since:** June 2026

## Plans

| Plan | Monthly | Annual | Billing | Notes | Source |
| --- | --- | --- | --- | --- | --- |
| Essentials | $2.5 | — | per_seat | Per user per month. Includes auto-scheduling, templates, multi-week/location scheduling, forecasting, in-app messaging, shift swapping. Annual billing available per official page but discount percentage not published. | wheniwork.com |
| Pro | $5 | — | per_seat | Per user per month. Adds advanced scheduling rules, permissions, labor sharing, custom forecasting, callout reporting, custom reports, timezone toggling. | wheniwork.com |
| Premium | $8 | — | per_seat | Per user per month. Adds API access, webhooks, SAML/SSO on top of Pro. | wheniwork.com |

**Key features:** Auto-scheduling with demand forecasting; Shift swapping and open shift management; Built-in team messaging (no phone number sharing); Multi-location scheduling from single dashboard; Overtime alerts and labor cost tracking; Mobile time clock for iOS and Android; Task lists and shift-specific checklists; Time-off request workflows.

**Plan limits:** No free forever plan — 14-day trial only; API access and webhooks restricted to Premium tier ($8/user/mo); SAML/SSO requires Premium tier.

## Cheaper employee scheduling alternatives

- [Homebase](https://frontdeskreview.com/software/employee-scheduling/homebase/) — from $0/mo
- [Sling](https://frontdeskreview.com/software/employee-scheduling/sling/) — from $0/mo
- [Connecteam](https://frontdeskreview.com/software/employee-scheduling/connecteam/) — from $0/mo
- [7shifts](https://frontdeskreview.com/software/employee-scheduling/7shifts/) — from $0/mo

Sources: 1 · Last verified 2026-06-14
Provenance: Official pricing page: https://wheniwork.com/pricing fetched 2026-06-14. Three-tier structure (Essentials/Pro/Premium at $2.50/$5.00/$8.00 per user/month) confirmed. Aggregators (GetApp, SoftwareAdvice) show an older two-tier structure; official page is authoritative.
Canonical: https://frontdeskreview.com/software/employee-scheduling/when-i-work/
Cite: Per The Front Desk Review, When I Work's entry plan was $2.5/mo as of 2026-06-14 — https://frontdeskreview.com/software/employee-scheduling/when-i-work/
License: CC BY 4.0. Price history: https://frontdeskreview.com/data/price-history.jsonl