# When I Work pricing (2026): plans, cost, and compliance

**Entry price:** $2.5/mo (Essentials). Among the 9 workforce management we track it is #5 cheapest of 9; median entry $2.5/mo.
**Domain:** wheniwork.com
**Free tier:** No
**Compliance:** HIPAA Not published · SOC 2 Not published · GDPR Not published
**Integrations:** Rippling
**Best for:** Single-location teams wanting to cut time spent building schedules and improve team communication
**Price tracked since:** June 2026

## Plans

| Plan | Monthly | Annual | Billing | Notes | Source |
| --- | --- | --- | --- | --- | --- |
| Essentials | $2.5 | — | per_seat | Displayed as $2.50/user/month. "For businesses who want to save hours building the schedule each week and enjoy more effective team communication." Includes unlimited users, Auto Scheduling, multi-location scheduling, in-app team messaging, and payroll/POS integrations. Page offers monthly or annual billing but does not specify which the displayed figure reflects. | wheniwork.com |

## Cheaper workforce management alternatives

- [Connecteam](https://frontdeskreview.com/software/workforce-management/connecteam/) — from $0/mo
- [Homebase](https://frontdeskreview.com/software/workforce-management/homebase/) — from $0/mo
- [7shifts](https://frontdeskreview.com/software/workforce-management/7shifts/) — from $0/mo
- [Sling](https://frontdeskreview.com/software/workforce-management/sling/) — from $0/mo

Sources: 1 · Last verified 2026-07-10
Provenance: Re-fetched the vendor pricing page at https://wheniwork.com/pricing (via fetch-clean.mjs) on 2026-07-10. The page lists three self-serve plans with explicit USD per-user prices: Essentials $2.50/user/month, Pro $5/user/month, and Premium $8/user/month; Essentials is the lowest paid tier. The FAQ corroborates the figure verbatim on the same page: "When I Work pricing starts at just $2.50 per user per month for single-location teams, and $5 per user per month for multi-location businesses." Only a 14-day free trial is offered (no $0-forever plan), so freeTier is false; HIPAA and SOC 2 are not mentioned, so both remain null. Company address (Minneapolis, MN, U.S.A.) and $ pricing confirm USD. Rippling is named as the preferred payroll/HR integration partner.
Canonical: https://frontdeskreview.com/software/workforce-management/when-i-work/
Cite: Per The Front Desk Review, When I Work's entry plan was $2.5/mo as of 2026-07-10 — https://frontdeskreview.com/software/workforce-management/when-i-work/
License: CC BY 4.0. Price history: https://frontdeskreview.com/data/price-history.jsonl