The Front Desk Review

Best Invoicing Software · head-to-head

FreshBooks vs Invoice Ninja

A sourced, side-by-side comparison for invoicing software. Invoice Ninja has the lower entry price. Every figure links to the public page it was captured from — the vendor's own wherever the vendor publishes the number, otherwise the named public source — with the date we captured it.

Invoice Ninja has the lower entry price — FreshBooks starts at $23/mo, Invoice Ninja at $0/mo. Free tier: FreshBooks No, Invoice Ninja Yes. HIPAA: FreshBooks —, Invoice Ninja —.

As of 2026-09-02 · figures link to their source below STALE

Side by side

FreshBooks

$23/mo entry
Entry price$23/mo (Lite)
Free tierNo
HIPAA (BAA)—
SOC 2—
GDPR—
Best forFreelancers

Invoice Ninja

$0/mo entry
Entry price$0/mo (Free)
Free tierYes
HIPAA (BAA)—
SOC 2—
GDPRYes
Best forFreelancers and small businesses wanting free unlimited cloud invoicing

Sources — FreshBooks: freshbooks.com (verified 2026-09-02) · Invoice Ninja: invoiceninja.com (verified 2026-09-02) STALE · 2026-06-14

Key features

FreshBooks: Double-entry accounting; Automated invoicing with online payment acceptance; Expense tracking with receipt scanning; Time tracking and billable hours; Project management and collaboration; Proposals and estimates; Mileage tracking; Payroll (add-on via Gusto); 100+ app integrations via FreshBooks AppStore; Multi-currency support

Invoice Ninja: Unlimited invoicing on free tier; Real-time PDF invoice preview; Recurring and auto-billing; Partial payments and deposits; Client portal with invoice/payment history; PEPPOL e-invoicing (Enterprise); Kanban project management with billable time tracking; Multi-currency and multi-language (dozens of languages); Custom domain and white-label client portal (Enterprise); Open-source and self-hostable (full data ownership); Bank sync via Yodlee (Enterprise); Vendor purchase orders and inventory tracking

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