Online Booking · independent pricing index · updated Sep 28, 2026
What online booking software actually costs a small team
Across 15 of 17 tracked booking & scheduling tools that publish a price, the lowest paid entry is Bookeo at $14.95/mo, and 10 offer a genuine $0 free tier. 2 price per staff seat and 13 charge a flat monthly fee, so a multi-staff front desk should multiply per-seat rates by headcount before comparing them to flat plans.
As of Sep 28, 2026 · figures linked to their source in the table below
Headline prices hide the real number. Plans only compare once you line them up the same way. Booking tools price per staff seat or as a flat monthly fee — there is no call or minute meter. We line every vendor up on its lowest published monthly price (per-seat tools at one seat), with every figure linked to its source and dated.
Top-line findings
- Cheapest published price: Calendly Calendly has the lowest published monthly price; free tiers aside, the cheapest paid plan sets the entry point for a small team.
- 15 of 17 vendors start under $100/mo Published entry prices cluster low, but 2 tools price per staff seat — a low per-user sticker multiplies by headcount, so a flat plan can be cheaper for a multi-staff front desk.
- 7 publish HIPAA, 5 a signed BAA Most vendors say nothing about HIPAA or BAA on their public pages. We record silence as "not published," never as "no."
- 2 of 17 price per staff seat Per-seat tools bill per user per month; the rest charge a flat fee. The model, not the sticker, decides which is cheaper at your headcount.
- 2 are quote-only Tools that gate pricing behind sales or publish only in a non-USD currency surface here with no fabricated number — an honest gap rather than an invented figure.
Entry-price ranking by plan
Each vendor's lowest published monthly price — per-seat tools shown at their per-user list price, flat tools at the flat fee. Quote-only tiers and vendors whose live page publishes no confirmable price are listed separately below rather than guessed at. See the full capability matrix →
| # | Vendor | Entry price / mo | On plan | Billing model |
|---|---|---|---|---|
| 1 | Calendly | $0 calendly.com verified Sep 27, 2026 | Free | Flat monthly |
| 2 | Square Appointments | $0 squareup.com verified Sep 28, 2026 | Free | Flat monthly |
| 3 | Setmore | $0 setmore.com verified Sep 27, 2026 | Free | Flat monthly |
| 4 | GReminders | $0 greminders.com verified Sep 27, 2026 | Basic | Flat monthly |
| 5 | Appointlet | $0 appointlet.com verified Sep 27, 2026 | Free | Flat monthly |
| 6 | YouCanBookMe | $0 youcanbook.me verified Sep 28, 2026 | Free | Flat monthly |
| 7 | Cal.com | $0 cal.com verified Sep 28, 2026 | Free | Flat monthly |
| 8 | Picktime | $0 picktime.com verified Sep 28, 2026 | Free | Flat monthly |
| 9 | TidyCal | $0 tidycal.com verified Sep 27, 2026 | Free | Flat monthly |
| 10 | Doodle | $0 help.doodle.com verified Sep 28, 2026 | Free | Flat monthly |
| 11 | Bookeo | $14.95 bookeo.com verified Sep 2, 2026 STALE | Solo | Flat monthly |
| 12 | Acuity Scheduling | $20 acuityscheduling.com verified Sep 26, 2026 | Starter | Flat monthly |
| 13 | GlossGenius | $28 glossgenius.com verified Sep 27, 2026 | Standard | Flat monthly |
| 14 | Booksy | $29.99 biz.booksy.com verified Sep 27, 2026 | Booksy (all-inclusive) | Per user / seat |
| 15 | vcita | $35 vcita.com verified Sep 2, 2026 STALE | Kickstart | Per user / seat |
Why a single comparable price
Free tiers, per-seat list prices and flat fees are advertised in incompatible shapes, and headline prices often hide a per-staff multiplier or an annual-only discount. We line every vendor up on its lowest published monthly price, record what each tier actually includes, and link every figure to its source so the comparison is honest rather than a sticker.