Guide · Online Booking
If your spa books rooms and equipment, not just staff, three tools cover it — at three very different prices
Resource and room booking is a tier-gated feature, and where it sits in each vendor's ladder decides whether you pay a flat $48 a month or $93 per chair.
Most online booking tools assume the only thing you’re scheduling is a person. For a spa that’s only half the problem: a hot-stone treatment needs a room, a hydrafacial needs the machine, and double-booking either one is the same no-show in a different costume. In this dataset exactly three vendors publish a plan that books rooms or equipment alongside staff — GlossGenius, Square Appointments, and vcita — and each one parks the feature on a different rung of its ladder. That placement, not the headline sticker, is what decides your bill.
The short answer, cheapest first
| Vendor | Plan with resource booking | Price | Billing model | Feature wording |
|---|---|---|---|---|
| GlossGenius | Gold | $48/mo (annual) / $56/mo monthly | Flat account | ”room & resource management” |
| Square Appointments | Premium | $149/mo | Flat per location | ”resource management” |
| vcita | Platinum | $93/seat/mo (annual) / $110/seat monthly | Per seat | ”room & equipment booking” |
All three figures are from each vendor’s own published pricing, accessed 2026-06-12. The trap is that they aren’t measured the same way — one is flat for the whole business, one is flat per location, and one multiplies by every staff member you put on it.
Why GlossGenius Gold is the value pick — within limits
GlossGenius bills a flat fee, not per seat: Gold is $48/mo on an annual plan ($56 billed monthly, the page’s “save up to 14%” toggle), and that single price is what unlocks room and resource management along with Forms & Waivers and a HIPAA-compliance option. A secondary source puts Gold at up to nine users, so a small spa with a handful of therapists pays one flat $48 — not $48 a head. The cheaper Standard tier at $24/mo does not include resource management, so Gold is the floor for this feature, and it is the cheapest resource-booking plan in the dataset by a wide margin. The ceiling is real, though: when you outgrow nine users, the next GlossGenius tier, Platinum, jumps to $148/mo.
Square Premium: flat, but flat per location
Square Appointments puts resource management on Premium at $149/mo, and Square’s plans are priced per location rather than per user. For a single-site spa that’s a clean, predictable number with unlimited staff calendars underneath it — no per-therapist math. But the per-location model is the thing to watch: a second location is another $149, and the cheaper Plus tier ($49/mo) and the Free tier ($0) don’t carry resource management at all, so $149 is the entry price for this capability on Square. Note this dataset records Square’s dollar figures from corroborating sources, because Square’s own page renders prices via JavaScript and exposed only the $0 Free tier to a direct fetch.
vcita Platinum: the most explicit feature, the per-seat sting
vcita is the only one of the three whose wording names both halves of the problem — “room & equipment booking” — and it’s the tool a treatment-heavy spa with a lot of kit will feel most at home in. It sits at the top of vcita’s ladder: Platinum, $93/seat/mo on annual billing (the card also shows $110/seat billed monthly), reflecting the page’s 15% annual discount. The word that matters is seat. At one practitioner that’s $93/mo; at five it’s 5 × $93 = $465/mo annually, or 5 × $110 = $550/mo month-to-month — before the $150 setup-session fee vcita lists on every tier (Platinum includes two free 45-minute sessions, so in practice that fee is waived here). vcita also carries HIPAA with a BAA across all three of its tiers, which GlossGenius (HIPAA capability, no BAA mentioned) and Square (no HIPAA claim) do not match.
How to read this
If your spa is one location with under ten staff, GlossGenius Gold at $48/mo flat is the cheapest honest way to book rooms and equipment, full stop. If you want unlimited staff under one predictable line and you’re single-site, Square Premium at $149/mo is the per-location bet — just price each extra location separately. And if you run a kit-heavy, compliance-sensitive operation, vcita Platinum is the most literal fit and the only BAA-backed option of the three — but at $93 to $110 per seat it is also the one whose bill scales hardest with headcount. The feature is the same idea in all three; the billing model is where the money actually moves, so count your seats and your locations before you count the sticker.