Answers · updated Sep 28, 2026
What does per-seat booking software cost for 3 staff?
10 of 17 tracked booking & scheduling tools price per staff seat: Picktime, GReminders, Appointlet, Calendly, Setmore, Doodle, Cal.com, YouCanBookMe, Booksy, vcita. At 3 staff the cheapest is Picktime at $9/mo ($3/user × 3). Per-seat pricing scales directly with headcount, so the monthly bill is the per-user rate multiplied by the number of staff who need a bookable calendar — confirm whether the rate is the monthly-billed or the cheaper annual-billed figure.
As of Sep 28, 2026 · figures linked to their source in the table below
The data behind this answer
| Vendor | Cost @ 3 staff/mo | Detail |
|---|---|---|
| Picktime | $9/mo picktime.com verified Oct 12, 2026 | $3/user · Pro |
| GReminders | $30/mo greminders.com verified Sep 27, 2026 STALE | $10/user · Standard |
| Appointlet | $36/mo appointlet.com verified Sep 27, 2026 STALE | $12/user · Premium |
| Calendly | $36/mo calendly.com verified Sep 27, 2026 STALE | $12/user · Standard |
| Setmore | $36/mo setmore.com verified Sep 2, 2026 STALE | $12/user · Pro |
| Doodle | $45/mo help.doodle.com verified Sep 2, 2026 STALE | $15/user · Pro (Professional) |
| Cal.com | $48/mo cal.com verified Sep 28, 2026 STALE | $16/user · Teams |
| YouCanBookMe | $54/mo youcanbook.me verified Sep 28, 2026 STALE | $18/user · Team |
| Booksy | $89.97/mo biz.booksy.com verified Oct 12, 2026 | $29.99/user · Booksy (all-inclusive) |
| vcita | $105/mo vcita.com verified Sep 2, 2026 STALE | $35/user · Kickstart |
Figures normalized and sourced as of Sep 28, 2026. See the methodology for how each number is captured, dated and normalized, or the full comparison matrix for every vendor.
Frequently asked
How much is per-seat booking software for a 3-person team?
At the recorded per-user rates, a 3-staff team pays from $9/mo (Picktime, $3/user). Each additional staff calendar adds one more per-user charge, so per-seat tools get more expensive as the team grows.
Is per-seat cheaper than a flat plan?
For one or two staff, per-seat is usually cheaper; once a team grows, a flat plan that does not multiply by headcount often wins. The crossover depends on the per-user rate, so compare at your actual staff count.
Is the per-user price monthly or annual?
Many booking tools advertise the cheaper annual-billed per-user rate by default and charge more on month-to-month billing. We record the figure the page shows and note the billing basis; confirm which rate applies before you compare.