Workforce Management · pricing · Updated September 2026
When I Work pricing (2026)
When I Work starts at $2.50/user/mo (Essentials) as checked on 2026-09-03, read from When I Work's own pricing page; 1 plans. Best for Single-location teams wanting to cut time spent building schedules and improve team communication. Every figure below links to its source and the date we captured it.
At a glance
- Entry price: $2.50/user/mo (Essentials)
- Free tier: No
- Compliance: HIPAA — · SOC 2 — · GDPR —
- Best for: Single-location teams wanting to cut time spent building schedules and improve team communication
As of · every figure below links to its source STALE · 2026-09-03
When I Work plans & pricing
| Plan | Monthly | Annual | Billing | Notes | Source |
|---|---|---|---|---|---|
| Essentials STALE · 2026-09-03 | $2.5 | — | Per user / seat | Displayed as $2.50/user/month. "For businesses who want to save hours building the schedule each week and enjoy more effective team communication." Includes unlimited users, Auto Scheduling, multi-location scheduling, in-app team messaging, and payroll/POS integrations. Page offers monthly or annual billing but does not specify which the displayed figure reflects. | wheniwork.com |
Last verified 2026-09-03. STALE marks a plan we have not re-checked at its source in over 30 days. Every plan above is marked — we flag rather than silently retain. Re-fetched the vendor pricing page at https://wheniwork.com/pricing on 2026-07-10. The page lists three self-serve plans with explicit USD per-user prices: Essentials $2.50/user/month, Pro $5/user/month, and Premium $8/user/month; Essentials is the lowest paid tier. The FAQ corroborates the figure verbatim on the same page: "When I Work pricing starts at just $2.50 per user per month for single-location teams, and $5 per user per month for multi-location businesses." Only a 14-day free trial is offered (no $0-forever plan), so there is no free tier; HIPAA and SOC 2 are not mentioned, so neither is recorded. Company address (Minneapolis, MN, U.S.A.) and $ pricing confirm USD. Rippling is named as the preferred payroll/HR integration partner.
Price changes
Price on record
$2.50/user/moFirst on record 2026-10-16
A new dated entry is stamped here each time the price moves — the record builds itself.
Tracked since October 2026. No change record has cleared two sources yet, so nothing is published on the wire.
Capabilities
Integrations: Rippling.
Frequently asked questions
How much does When I Work cost?
When I Work starts at $2.50/user/mo (Essentials); it has 1 published plans. Verified 2026-09-03.
What are cheaper alternatives to When I Work?
Cheaper workforce management than When I Work (entry $2.50/user/mo) include Sling at $2/user/mo. Verified 2026-09-03.
Does When I Work support HIPAA?
When I Work's public pages do not say whether it supports HIPAA.
Does When I Work have a free plan?
No — When I Work publishes no free tier.
When I Work vs alternatives
Cheaper workforce management alternatives
- Sling from $2/user/mo
More workforce management tools
Related categories
This standing as a plaque
When I Work currently holds a silver deskmark here — Rank 4 of 9 · Workforce Management. Anyone may show it. There is nothing to apply for, nothing to pay, and displaying it changes no score: the standing comes from the published algorithm, which never reads commission data. We never ask anyone to show it, and its link carries rel="nofollow".
The image is drawn from our live data, so it follows the standing rather than freezing it: if When I Work moves up or down a tier, the plaque on your own site says so at our next publish. Nothing is tracked beyond the ordinary web-server log that records any image request.