Workforce Management · pricing · Updated July 2026
When I Work pricing (2026)
When I Work starts at $2.5/mo (Essentials), across 1 plans. Best for Single-location teams wanting to cut time spent building schedules and improve team communication. Every figure links to When I Work's own page and the date we captured it.
At a glance
- Entry price: $2.5/mo (Essentials)
- Free tier: No
- Compliance: HIPAA — · SOC 2 — · GDPR —
- Best for: Single-location teams wanting to cut time spent building schedules and improve team communication
As of · every figure below links to its source
When I Work plans & pricing
| Plan | Monthly | Annual | Billing | Notes | Source |
|---|---|---|---|---|---|
| Essentials | $2.5 | — | per_seat | Displayed as $2.50/user/month. "For businesses who want to save hours building the schedule each week and enjoy more effective team communication." Includes unlimited users, Auto Scheduling, multi-location scheduling, in-app team messaging, and payroll/POS integrations. Page offers monthly or annual billing but does not specify which the displayed figure reflects. | wheniwork.com |
Last verified 2026-07-10. Re-fetched the vendor pricing page at https://wheniwork.com/pricing (via fetch-clean.mjs) on 2026-07-10. The page lists three self-serve plans with explicit USD per-user prices: Essentials $2.50/user/month, Pro $5/user/month, and Premium $8/user/month; Essentials is the lowest paid tier. The FAQ corroborates the figure verbatim on the same page: "When I Work pricing starts at just $2.50 per user per month for single-location teams, and $5 per user per month for multi-location businesses." Only a 14-day free trial is offered (no $0-forever plan), so freeTier is false; HIPAA and SOC 2 are not mentioned, so both remain null. Company address (Minneapolis, MN, U.S.A.) and $ pricing confirm USD. Rippling is named as the preferred payroll/HR integration partner.
Capabilities
Integrations: Rippling.
Frequently asked questions
How much does When I Work cost?
When I Work starts at $2.5/mo (Essentials); it has 1 published plans. Verified 2026-07-10.
What are cheaper alternatives to When I Work?
Cheaper workforce management than When I Work (entry $2.5/mo) include Sling at $2/mo. Verified 2026-07-10.
Does When I Work support HIPAA?
When I Work HIPAA support: —. SOC 2: —. GDPR: —.
Does When I Work have a free plan?
When I Work free tier: No.
When I Work vs alternatives
Cheaper workforce management alternatives
- Sling from $2/mo